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Instructor Resources

Welcome instructors! We hope you find this page useful in managing your classes. If you need additional help, please contact the Chemistry & Biochemistry Student Affairs Office.

Room Requests

Need a room for a review session? Please visit our room request form to submit the details: Room Request Form

Once your request is received one of our undergrad advisors will forward the information to the Registrar's to determine availability and secure the campus room. 

Copying Resources

  • Imprints - You can visit their store in person, or you can utilize their online storefront at PrintConnection. You can upload your documents online and have the material delivered to your office or the Student Affairs Office. It will require an index number. You can obtain your course index number by contacting an undergraduate advisor at 858-532-4856
  • View all Imprints Locations
  • For small jobs, you can make quick copies of your documents at the Chemistry & Biochemistry Student Affairs Office in York Hall 4010. Our office is open from Monday through Friday, 8:30 AM to 4:00 PM. (We are closed from 12PM-PM for lunch.)

Course Expenses

You can obtain your course indices by contacting an undergrad advisor.  For lecture and graduate courses, there is a departement index exclusively for photocopying and a separate index for all other (allowable) course expenses. Lab courses each have unique course indices. Please note the department policy below on allowable instructional expenditures on these course indexes.

Allowable expenses:

  • Binders/Folders/Envelopes
  • Pens/Pencils
  • Chalk/Erasers
  • Scantron Forms
  • Paper/Index Cards
  • Transparencies

Disallowed expenses:

  • Computer Hardware/Software
  • Electronic equipment (calculators, laser pointers)
  • Books (unless by exception)

If you need other course supplies not listed above, please contact an undergrad advisor to determine if it's an allowable expense.

Additional Notes:

If you require a replacement battery for your laser pointer or for classroom microphones, please do not purchase these on the course indexes. The Student Affairs Office may have batteries available, or Brenna can place an order for the type needed. 

All unused items that were purchased with a department course index should be returned to Brenna by the beginning of the following quarter.

Textbooks / Course Materials

Textbook Adoptions

You will receive an email from the UCSD Bookstore (UCSD@verbasoftware.com) with information on how to access the online textbook adoption tool shortly before the Schedule of Classes is released for the quarter you are teaching.  This email will include a personalized link which will take you to your specific courses. In Verba, you will be given the option to review your courses and select the materials you wish to adopt.  You will also be given the option to indicate if no texts/materials are required or if you will be making materials available through your course page or other means. The UCSD Bookstore will try to accommodate late requests, though desk copies and bookstore availability cannot be guaranteed in time for the start of instruction.  

Below are some links on how to use the Verba tool: 

Course Reserves

Please indicate if you'd like your course textbook or supplemental materials available through Reserves by adding a note in the Verba system when adopting your texts.  

Sapling Homework

If you'd like to use Sapling Homework please contact our Client Success Specialist, Chris Knarr.  Please include the following information to set up your course: 

  • Course name
  • Textbook 
  • Chapters covered
  • Any sections omitted

To add a Teaching Assistant to your course please email Chris with the TA's full name and email address along with your course details. Our Client Specialist will send all login information directly to the TAs. 

Technology Resources

 Educational Technology Services 

  • Audio/Visual Services - Most classrooms are equipped with a self-serve media station, which includes a computer projector, DVD/CD/VCR, and MP3 player/iPod. For immediate technical support, contact the ACMS classroom support line at (858) 534-5784. To view a classroom's particular features, visit the Classroom Details webpage.
  • Podcasting of lectures is available to classes scheduled in podcast-ready lecture halls.
  • TritonEdRETIRING SPRING 2020* - For a new course website please refer to Canvas below.  TritonEd will be retired at the end of Spring 2020.  
  • Canvas - The new campus Learning Management System (LMS) offers intuitive interface, accessibility, third-party application integration, and a mobile-friendly design. Benefits include a simplified grade-book, effective feedback tools and insightful learning analytics. For more information about transitioning or creating a new course site please visit EdTech.  To build a course website please contact canvas@ucsd.edu.  
  • iClicker - For more information on the student response iClicker system, contact ACMS at clickers@ucsd.edu and visit the iClicker website.

Accounts / Access

  • Active Directory (AD) is for access to e-mail, the UCSD-PROTECTED wireless network, Virtual Private Network (VPN), ACMS computer labs, and TritonEd.
  • UCSD Email Account - Your AD account is also your UCSD email address, which you will be issued upon being hired. You can access your mail at: https://mail.ucsd.edu.
  • Single Sign-On (SSO) is for access to Blink Instruction Tools (i.e. class lists) and eGrades. (NOTE: You must self-register for your SSO account here: https://a4.ucsd.edu/selfreg/supplyemail.do

Classroom Demonstrations

For more information on classroom demonstrations that are available in the department, please visit: http://chem-web.ucsd.edu/undergraduate/teaching-labs/demos/ or contact Peter Wotruba (pwotruba@ucsd.edu).

Teaching Assistants

If your course is eligible for TAs, you will receive your TA assignments from up to two weeks prior to the start of the quarter. A full-time TA is typically assigned to three discussion sections or one laboratory section, and the workload would be up to 17 hours per week on average. A part-time TA will typically be assigned to two discussion sections, and the workload would be up to 11 hours per week on average. An undergrad Tutor or UGIA will be assigned to one section and is expected to work about 10 hours per week.

Office Hours

If you or your TA(s) need a room to hold office hours, there will be a sign-up sheet with available rooms/times in the Student Affairs Office (YH 4010) just prior to the start of the quarter. If you require a dedicated office, please contact Erica Lennard regarding options and availability.

Grading

eGrades

Grades must be submitted via egrades.ucsd.edu by 11:59am on Tuesday following Finals Exam Week. For more information on eGrade, please visit: http://blink.ucsd.edu/instructors/academic-info/grades/egrades.html

Scantron

The department has a scantron machine available for your use in York Hall. If you plan on using the departmental Scantron for any grading in your course, please contact Carl Hoeger (choeger@ucsd.edu) as soon as possible to schedule training. They are responsible for overseeing its use, maintenance, and proper training of users. The Scantron experiences heavy use, so the sooner you contact Dr. Hoeger the better.

Retention of Exams 

Instructors are required to retain exams for at least one full quarter after the exam period (unless returned to the students). The Student Affairs Office schedules quarterly shredding, for your convenience.

Academic Integrity

Integrity of scholarship, otherwise known as academic integrity, is essential for an academic community. Academic integrity is the courage to engage in the academic community only in ways that are honest, respectful, responsible, fair and trustworthy.[1] Academic integrity is essential because the University has the privilege and great responsibility to educate and certify the next generation of scholars, professionals, and citizens. Without academic integrity, the degrees we confer, the research we conduct and our reputation all lose value.

Student academic integrity is a teaching and learning issue. All instructors can create a classroom of integrity, in which cheating is the exception and integrity the norm, by learning how to:

  1. communicate integrity
  2. reduce temptations and opportunities for cheating, and
  3. respond to cheating (no matter its form) when it occurs.

All instructors should at least insert the following statement in all syllabi:

“Academic Integrity is expected of everyone at UC San Diego. This means that you must be honest, fair, responsible, respectful, and trustworthy in all of your actions. Lying, cheating or any other forms of dishonesty will not be tolerated because they undermine learning and the University’s ability to certify students’ knowledge and abilities.  Thus, any attempt to get, or help another get, a grade by cheating, lying or dishonesty will be reported to the Academic Integrity Office and will result sanctions. Sanctions can include an F in this class and suspension or dismissal from the University. So, think carefully before you act. Before you act ask yourself the following questions: a) is my action honest, fair, respectful, responsible & trustworthy and, b) is my action authorized by the instructor?  If you are unsure, don’t ask a friend—ask your instructor, instructional assistant, or the Academic Integrity Office. You can learn more about academic integrity at academicintegrity.ucsd.edu” (Source: Academic Integrity Office, 2017)

And, all instructors should report violations of academic integrity when they are suspected. Instructors can report online via this Faculty Reporting Tool or by emailing aio@ucsd.edu with questions or for consultation.

Dr. Bertram Gallant, the Academic Integrity Director, is available for consultation with faculty. She can be reached directly at 858-822-2163 or tbg@ucsd.edu.

[1] This definition comes from the International Center for Academic Integrity, http://www.academicintegirty.org/icai/assets/Revised_FV_2014.pdf

Student Confidentiality (FERPA)

Student FERPA Rights: http://ucsd.edu/catalog/front/ferpa.html

Posting Grades: You may not publicly post grades (including on websites) using any personal identifier that could be recognized by third parties.

Returning Exams: Instructors must provide secure procedures for returning graded examinations. Exams are usually returned to students in discussion sections or lectures by faculty or teaching assistants. Exams may only be left in a secure location for retrieval by the student provided he or she has signed a waiver*.

*Buckley Waiver: STUDENT CONSENT FOR RELEASE OF STUDENT INFORMATION. I hereby authorize Professor _______ to return my graded examination by placing it in a location accessible to all students in the course. I understand that the return of my examination as described above may result in disclosure of personally identifiable information, that is not public information as defined in UCSD PPM 160-2, and I hereby consent to the disclosure of such information.

Accommodations for Students with Disabilities (OSD)

Students who are eligible for modifications, adjustments and other accommodations in their chemistry lecture or laboratory learning environments because of a disability must register with the Office for Students with Disabilities (OSD) and obtain an Authorization for Accommodation (AFA) letter.

For additional information, please contact the Office for Students with Disabilities:

858.534.4382 (phone) 
osd@ucsd.edu(email)
http://disabilities.ucsd.edu(website)

Student's must provide a copy of their AFA letter to the course instructor and another copy to our department OSD Liaison in the Student Affairs Office, York 4010. For further questions on our department process and accommodations available, please contact chemosd@ucsd.edu. 

OSD Syllabi Statement
The following is a sample statement to include in your course syllabus:

If you have been given an Authorization for Accommodation (AFA) letter from the Office of Students with Disabilities (OSD), you must provide the instructor, your TA, and the OSD Chemistry Department Liaison with a copy of the letter before any accommodations will be provided. All exam scheduling will be coordinated by you and the instructor, with involvement from the OSD Liaison as needed. In order to guarantee accommodations, you must follow the guidelines established by the Instructor and/or Liaison. OSD exams will run concurrently with the scheduled exam.

Arranging Exam Accommodations

Instructors may work directly with the OSD student to provide the accommodations. If you need a testing space, you may fill out a Room Request Reservation.  If needed, our Student Affairs Office (chemosd@ucsd.edu) can assist with OSD accommodations by securing a room and starting/stopping the OSD exam, during our office hours (8:30AM – PM). However, please note that our office is not able to proctor the exam. Our office can provide a shared room with video surveillance.  If you wish to have a proctor to monitor the student during the exam, please coordinate this with your TA(s). {Department OSD Liaison: Hanna Foley (chemosd@ucsd.edu)}

Course Evaluations

Course And Professor Evaluations (CAPE)

By Week 8, students will receive an email notice inviting them to evaluate your course via CAPE. The evaluation system will remain open to students until the first day of Final Exams. After final grades are submitted, the CAPE results will be made available via http://cape.ucsd.edu/.

Lab Drop Policies

1. General Drop Deadline for Lab Courses:

The deadline to drop a chemistry lab without a "W" is the end of the second scheduled lab meeting. “W” grades will be assigned to students who drop after the end of the 2nd lab meeting and Fri, Week 6. Student Affairs runs a report to identify students who dropped after the deadline and submits the list to the Registrar’s to assign a W grade. More information can be found here.

2. Policies for lab attendance at the first lab meeting:

Students who miss the first 30 minutes of the first lab meeting of the quarter will be administratively dropped from the course. These students will not receive a “W” grade.

Students may be granted exceptions to this policy for extenuating circumstances. Any exceptions to this policy is at the discretion of the instructor. The instructor must notify Student Affairs (chemadvising@ucsd.edu) and lab staff (Suzanne Anderson, s2anderson@ucsd.edu) if there are any students who should be granted an exception.

Lab staff will send the list of administrative drops to the Registrar’s.

3. Policies regarding the lab safety requirement:

Students who do not pass the Lab Safety Exam will be administratively dropped from the lab course with a “W” grade.

The Lab Safety Coordinator (Sheila Kennedy, s1kennedy@ucsd.edu) oversees this process and is responsible for student notices regarding exams, re-exams, and consequences for non-compliance. Sheila will send a list of students who have not passed the exam to the instructor.

After the instructor receives this list, they have the authority over making a final decision to drop student(s) from the lab course. Any exceptions to this policy (e.g. approval for a re-exam) is at the discretion of the instructor. The instructor must inform Sheila which students should be dropped, and who (if any) should be granted an exception. Sheila is responsible for notifying Student Affairs (chemadvising@ucsd.edu) of the instructor’s final drop decisions (with a cc to the instructor), and Student Affairs will send the final notice to the Registrar’s office, requesting that these students be dropped. Student Affairs will also send final notification to these students, informing them that they will be dropped.

Prerequisite Waivers

You may be asked by students to waive prerequisites to enroll in your course. It is up to the instructor to decide whether a particular student should be allowed to enroll in the class without completing the established prerequisites. You may notify the Student Affairs Office via email to waive a prerequisite for a student, or you can redirect the student to submit an online petition with thier request which will be routed to you for e-approval. If you would like them to complete an online petition for your review, please direct the student here for more information: http://chemistry.ucsd.edu/undergraduate/academic-information/petition-info.html.

Concurrent Enrollment (UCSD Extension)

Extension Concurrent Enrollment students are non-matriculated, non-degree-seeking students who wish to take courses at UCSD. Since they are not matriculated students, they do not need to enroll in courses through TritonLink and their names will not appear on your regular class rosters. However, if your course utilizes TritonEd, Concurrent Enrollment students are advised to add themselves to the course on TritonEd, and should show on your class list there.

Grades:  Grades for Concurrent Enrollment students can be entered in eGrades only during the first login. After that point, regardless of whether a grade was posted or not, Concurrent Enrollment students will not appear in eGrades and grades will have to be submitted on hard copy grade sheets. If you need copies of final grade sheets, please contact Nola Green at (858) 534-3420 or concurrent@ucsd.edu.

International Students UPS:  The University and Professional Studies (UPS) program allows international students to enroll in UCSD courses through Extension’s Concurrent Enrollment program.  Each UPS student has been carefully screened before being allowed to take UCSD courses by UCSD Extension’s UPS admissions team. Transcripts showing above-average to outstanding academic performance at the student’s home university and proof of advanced English proficiency are required as admissions criteria in their application review process. Extension international students in the Concurrent Enrollment program are held to high academic standards in their UCSD courses and are expected to earn grades of “B” or better in each course.

Note that Extension’s UPS advisors may request mid-quarter grades to help advise their students.  Since the Extension advisors serve as the Academic Advisors for UPS students, campus privacy policy allows you to share grade information with them.

Academic Senate Policies

Examinations

Grading

Integrity of Scholarship

Student Concerns

Triton Concern Line

Counseling and Psychological Services (CAPS)

Basic Needs

Triton Pantry

Academic Support- Office of Academic Support & Instructional Services (OASIS)

Academic Support- Teaching + Learning Commons 

Help a Student Who Has Been Sexually Assaulted

Other Resources

Class Lists (Use your SSO account. If you do not have access, please contact Erica Lennard.)

Room Request Form (i.e., review sessions)

Academic Calendar

Schedule of Classes (SOC)

Course And Professor Evaluations (CAPE)

Assigned Seating Assistance for Final Exam

Teaching and Learning Commons 

Chemistry Majors - Learning Objectives