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Annual Evaluations

Each year, students are required to complete an annual evaluation with their advisor(s). A satisfactory evaluation on file with the Graduate Division is REQUIRED for continued financial support, registration/enrollment, and for consideration of any exceptions/petitions. Registration holds will be placed on student accounts for those without an evaluation submitted to the Graduate Division.

The deadline to complete the Annual Evaluations is Friday of Finals Weeks of Spring Quarter.

The Graduate Division requires an annual evaluation for all continuing PhD students except:

  • Students who officially Advance to Candidacy in Winter or Spring Quarters of that academic year, or
  • Students officially on leave of absence during Spring Quarter of that academic year. (A student on leave that Spring must have an evaluation completed no later than the end of the first quarter of return.)

Information for Faculty

Overview of the Online Process for Faculty

  • Student Self-Evaluation: Student Affairs will route the Evaluations to students first for self-evaluation. Departmental specific questions are available for students to answer and must be completed by April 30th. Once the Student Self-Evaluation has been completed then Student Affairs will route the evaluation to step 2. No signature from the student is required at this stage.
  • Faculty Evaluation: Student Affairs will route the Evaluations to the Thesis Advisors for comment and signature (both are required of Thesis Advisors). If Thesis Advisor is outside of the Chemistry Department, the student's Co-Advisor will also be required to sign the evaluation. with the option to comment.
  • *Faculty sign in at https://gradforms.ucsd.edu/evaluation/faculty/index.php with their “Single-Sign On” account.
  • *Faculty should then be directed to a screen with tabs that list students for whom they are the Thesis Advisor or a Committee Member.
  • *Faculty should meet with student. Comments should be entered into the online evaluation. Once the Faculty has entered his/her online signature and presses “Submit”, faculty will no longer be able to make any changes online. Contact Student Affairs (chem-gradadvising@ucsd.edu) if an error has been made.
  • *For the 2015-16 evaluations, two new questions have been added to the evaluation:
    • Was the student supported on any funds (e.g., NSF research grants and fellowships, NIH training grants and fellowships) that required Responsible Conduct of Research (RCR) training this academic year?
    • Has the student completed the required Responsible Conduct of Research (RCR) training? For this question, please mark "yes" for your Chemistry graduate students who were admitted in FA14 or later. All incoming students in FA14 and later are required to complete CHEM 250 which satisfies the RCR requirement. For all other students, please confirm with your students if they have completed this requirement.
  • For students who have advanced to candidacy for the PhD:
    • Signatures from two members of their doctoral committee (in addition to their thesis advisor) are required by the Graduate Division. Committee Members sign in at the same link above, and will see a list of student committees they serve on. A minimum of two Committee Members are required to sign, with the option to comment.
    • After the required Committee signatures are entered, the evaluation will be routed to the student. Students are required to sign, with the option to comment.
    • After the student signs, the evaluation is routed to the Chair or Vice Chair for signature.
    • Once the Chair or Vice Chair reviews and signs, the evaluation is then routed to the Graduate Division. The process if complete!
  • For students who have NOT advanced to candidacy for the PhD:
    • After the Advisor provides comments and signature, the evaluation will be routed to the student. Students are required to sign, with the option comment.
    • After the student signs, the evaluation is then routed to the Graduate Division. The process if complete!

Required Faculty Action for Students You Advise

  • Faculty Evaluation: Student Affairs will route the Evaluations to the Thesis Advisors for comment and signature (both are required of Thesis Advisors). If Thesis Advisor is outside of the Chemistry Department, the student's Co-Advisor will also be required to sign the evaluation. with the option to comment.
  • Faculty sign in at https://gradforms.ucsd.edu/evaluation/faculty/index.php with their “Single-Sign On” account.
  • Faculty should then be directed to a screen with tabs that list students for whom they are the Thesis Advisor or a Committee Member.
  • Faculty should meet with student. Comments should be entered into the online evaluation system. Once the Faculty has entered his/her online signature and presses “Submit”, faculty will no longer be able to make any changes online. Contact Student Affairs (jkolinko@ucsd.edu) if an error has been made.

Required Faculty Action for Students for whom you Serve as a Doctoral Committee Member

  • Faculty sign in at https://gradforms.ucsd.edu/evaluation/faculty/index.php with their “Single-Sign On” account.
  • Faculty should then be directed to a screen with tabs that list students for whom they are the Thesis Advisor or a Committee Member.
  • Signatures from two members of the student's doctoral committee (in addition to their thesis advisor) are required by the Graduate Division. Committee Members have the option to comment.

Information for Students

Overview of the Online Process for Students

  • Student Self-Evaluation: Student Affairs will route the Evaluations to students first in order for you to complete a self-evaluation. You will receive an email, or you can access the evaluation via this link: https://gradforms.ucsd.edu/evaluation/student/index.php. Upon accessing the online evaluation, you will be prompted to respond to questions regarding your performance/progress/accomplishments. You will have until April 30th to complete this MANDATORY step. This step MUST BE completed before we can route your evaluation to your faculty advisor. No signature will be required from you at this time.
  • Advisor Evaluation: Student Affairs will route the Evaluations to the Thesis Advisors for comment and signature (both are required of Thesis Advisors). If Thesis Advisor is outside of the Chemistry Department, the student's Co-Advisor will also be required to sign the evaluation. with the option to comment. It is the student's responsibility to help ensure the timely completion of your evaluation. We encourage you to contact your advisor(s) as soon as possible to discuss/initiate the evaluation process.
  • Faculty should meet with the student. Comments should be input into the online evaluation system. The Faculty provides an online signature.
  • For students who have advanced to candidacy for the PhD:
    • Once the Thesis Advisor comments and signs the evaluation, it will be routed to members of the student's Doctoral Committee. The Graduate Division requires a minimum of two Committee Members to sign, with the option to comment.
    • After the required Committee Signatures are entered, the evaluation will be routed to the student. Students are required to sign, with the option to comment. Students can sign in here: https://gradforms.ucsd.edu/evaluation/student/index.php.
    • After the student signs, the evaluation is routed to the Chair or Vice Chair for final signature, and then routed to the Graduate Division. The process is complete!
  • For students who have NOT advanced to candidacy for the PhD:
    • After the Advisor provides comments and signature, the evaluation will be routed to the student. Students sign in here: https://gradforms.ucsd.edu/evaluation/student/index.php. Students are required to sign with the option to comment.
    • After the student signs, the evaluation is routed to the Graduate Division. The process is complete!